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MSU Home :: Post Award

Post-Award Administration

In an effort to facilitate project directors' success in managing their awards, the following offices work closely together in a collaborative post-award effort. These offices provide faculty and staff with the support needed to implement his or her project by providing a variety of important services.

The following details each office offering post-award services, the services offered, and contact information.

Office of Research and Sponsored Programs

The Office of Research and Sponsored Programs (ORSP) is the administrative unit responsible for:

  • Reviewing grant and contract account award notifications to ensure compliance with University policies and external funding source guidelines
  • Negotiating contract obligations and budgets
  • Revising budgets
  • Securing administrative signatures
  • Transmitting contracts to funding sources
  • Notifying the Office of Accounting and Budgetary Control of funded contracts and grants by forwarding copies of awards and budgets

Shannon Harr, Director of Research Integrity and Compliance, is the contact for post-award administration in ORSP. He can be reached by phone at 606.783.2307, or by e-mail at

Office of Accounting and Financial Services

The Office of Accounting and Financial Services (AFS) is the fiscal unit responsible for the financial administration of all restricted grants and contracts. Its goal is to ensure that routine financial matters are completed in accordance with MSU's policies and procedures.

AFS is responsible for:

  • Reviewing proposals for financial accuracy
  • Establishing new grant or contract accounts on MSU's general ledger
  • Preparing and submitting all financial invoices and reports in accordance with agency requirements
  • Maintaining the time and effort reporting system
  • Approving all financial transactions (purchase orders, check requests, travel, Personnel Action Requests, budget transfers, workstudy requests, etc.)
  • Depositing all monies received
  • Developing the fringe benefit rates
  • Negotiating the University's Facilities and Administrative (F&A) rate

Shana Savard-Hogge, Grants and Contracts Accountant, is the contact person for restricted project accounts. She can be reached by phone at 606.783.2132, or by e-mail at


Procurement is responsible for:

  • Procuring all goods and services for the University in a legal, timely and cost-effective manner in accordance with federal, state and local laws and policies, including the Kentucky Model Procurement Code
  • Overseeing the approval of all purchase orders and personal service contracts provided in grant or contract awards

LaDonna Purcell is the contact person for approval paths and MSU procedures related to procuring goods or personal services. She can be reached by phone at 606-783-2323, or by e-mail at

Office of Human Resources

The Office of Human Resources (OHR) is responsible for overseeing the hiring process for all full-time, part-time, and temporary positions. MSU has procedures established for filling positions depending on the types of appointments being made. See "Personnel Policy PG-3: Types of Appointments," for the types of appointments that can be made at the University.

MSU is committed to recruit, employ, retain and promote in compliance with the principles of equal employment opportunity and affirmative action. The University follows a program of broad, comprehensive, open recruitment for full-time positions.

All positions are recruited and processed through the OHR in accordance with the Affirmative Action Plan. There are also requirements established for hiring part-time and temporary positions. For either type of appointment, a Personnel Action Request (PAR) must be initiated online by the hiring supervisor and approved by the OHR, the Affirmative Action Officer, and appropriate administrators prior to an offer of employment being made to a candidate. PAR guidelines are available for download here.

Sandra Bush, Employment and Records Manager, is the staff member responsible for overseeing the hiring process. Contact her following the award of a grant or contract if hiring someone, or if anyone is to receive supplemental pay in conjunction with a project's activity. She can be reached by phone at 606.783.2097, or by e-mail at

Payroll Office

The Payroll Office is responsible for processing all salary and hourly wage payments to employees at MSU in the most accurate, efficient and timely manner possible while maintaining compliance with all federal, state and local regulations.

The Payroll Office disburses payments upon receipt of an approved Personnel Action Request (PAR). The Datatel version of a PAR will be a New Hire and Rehire (PEHR) document. All employees are paid on the 15th and 30th of each month. If this date falls on a weekend or holiday, the release is the preceding work day.

Regular and College workstudy non-exempt (hourly) employees are paid according to hours submitted for the previous semi-monthly pay period; exempt (salary) payments are paid for the current period in equal installments.

Pay schedules may be obtained here. All payments should be disbursed over the span of the individual's actual work period. A Web Time Entry Supervisory Approval Form must be on file in the Payroll Office to establish employees responsible for entering and approving payroll for each department. Required documents for pay disbursements are: Federal W-4, State K-4, and when applicable, Chosen Retirement Options and Insurance Options. All these forms are available online here.

Please begin paperwork as soon as possible to avoid delays in payroll processing. Please alert the Payroll Office immediately when notified of an unexpected termination.

Gaylena Cline, Payroll Manager, is the contact person for payroll related questions. She can be reached by phone at 606.783.2145, or by e-mail at .

Student Employment

Project directors may want to hire a student(s) to perform work related to grants/contracts. The hiring process for students at MSU is facilitated by the Office of Financial Aid. In order to hire a student to perform work on a grant/contract, contact Jeanette Johnson, Student Employment Support Specialist at 606.783.2000 or

Research and Sponsored Programs Calendar

Research News

      • The National Aeronautics and Space Administration (NASA) has awarded MSU's Space Science Center a $7.9 million contract as part of its Next Space Technologies for Exploration Partnerships (NextSTEP) to advance concept studies and technology development projects in the areas of advanced propulsion, habitation and small satellites. This contract is the largest sponsored research program award in the University's history. Click here for more information.
      • Morehead State University's 21st Century Education Enterprise has been awarded a $149,999 grant from the Kentucky Council on Postsecondary Education's Improving Educator Quality program for its project titled "Engineering Authentic Experiences in the Next Generation Science Classroom.” Click here for more information.
      • Dr. Alison Hruby, Assistant Professor of English, has been awarded a $2,000 grant from the Dollar General Literacy Foundation. Her project, titled "The effects of frequent reading on the reading comprehension abilities of tenth grade struggling readers in rural Kentucky," aims to improve the reading comprehension of tenth grade students placed in a remedial English class by increasing the students' reading time by at least 100 minutes per week. The outcome of the project will be measured using the students' reading scores on the Spring 2015 Measure of Academic Progress (MAP) test. For more information about the project, please contact Dr. Hruby at 606-783-2732 or via e-mail.
      • The National Institutes of Health has renewed the Kentucky IDeA Networks of Biomedical Research Excellence (KBRIN) Program. Headed by the University of Louisville, KBRIN aims to develop a network of support, infrastructure and capacity for biomedical researchers and educators within the Commonwealth. The total award to Morehead State University totals $463,845, which includes neuroscience laboratory renovations in Reed Hall. For additional information, please contact Dr. Bruce Mattingly, KBRIN Program Coordinator, at 606-783-2544 or via e-mail.
      • Dr. Kurt Gibbs, Assistant Professor of Biology, has received a $319,346 award from the National Institutes of Health Academic Research Enhancement Awards (AREA) program. Dr. Gibbs' proposal, titled "miRNA expression after spinal cord compression injury in Xenopus laevis," aims to determine how developmental changes in microRNA expression affect the ability of Xenopus frogs to regenerate their spinal cords, which in turn can increase understanding of the genetic regulation associated with recovery from spinal cord injury and generate new therapeutic targets to promote recovery in humans. For additional information, please contact Dr. Gibbs at 606-783-2932 or via e-mail.
      • Early Child, Elementary and Special Education Professor Edna Schack has been awarded more than $154,000 from the National Science Foundation's Improving Undergraduate STEM Education (IUSE) program for a collaborative project focused on developing prospective teachers' professional noticing skills with respect to children's mathematical thinking. The three-year project, titled "Collaborative Research: TECHNO: TECHnology-Centered Mathematical NOticing," is a collaboration with Dr. Jonathan Thomas (Northern Kentucky University), Dr. Molly Fisher (University of Kentucky), and Dr. Cindy Jong (University of Kentucky). The project builds upon previous work by further developing previously successful materials, and includes a new focus on early algebraic thought. For additional information, please contact Dr. Schack at 606-783-2501 or via e-mail.
      • The Appalachian Regional Commission has awarded MSU a $500,000 grant to continue the Appalachian Rural Dental Educational Program, an initiative started in 2011 with the University of Kentucky and the University of Pikeville to increase the number of practicing dentists in Appalachia, and provide a campus-based oral health awareness program. For more information, click here to view the official news release.




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