2. Proposal Planning
is no "one size fits all" solution to successful proposal writing.
Competitive proposals, however, do share many common elements. Strong
proposals are reasonable in scope, supported by evidence drawn from
authoritative sources, concisely written, persuasive, and flow logically
from one section to the next.
According to the National Council
of University Research Administrators (NCURA), the leading professional
organization for sponsored research professionals, some additional
characteristics of successful proposals are:
- The idea is new and innovative
- The clear need for the project can be documented
- The project will make a difference and influence advancement of the field
- The project is cost-effective
key success factors in becoming a strong proposal writer are planning
and practice. Overall, proposals should reflect the thoughtful planning
of an applicant. Proposals written in haste, without ample lead time and
the inclusion of all relevant stakeholders, often fail. Even if funded,
a project that lacks a strong action plan may be poorly implemented,
giving the funding agency a negative impression of the PI, the
organization and its ability to manage external funds.
makes perfect" is an oft-repeated mantra that holds true in grant
writing. The more proposals a person writes (and reviews!), the better
he or she understands what elements work - and which ones fail. Also,
because proposals that do not get funded can be modified and
resubmitted, the time spent crafting a grant proposal is never time
Before you begin drafting a proposal, it
is important to do some preliminary work. Once you have read the
guidelines and discussed your ideas with your chair, dean or other
superiors, consider the following actions:
- Will you be partnering with other faculty? Other institutions?
If so, schedule meetings with them as soon as possible to discuss
- Define the scope of your project. What is the problem? Why is it significant? What do you intend to do to solve it?
- Research previously funded proposals from this particular program. Are these projects similar to the one you are proposing?
- Conduct a literature review - in other words, what's already been done to address similar problems?
- Beyond the necessary institutional approval, will your project
involve human or animal subjects? If so, approval from IRB or IACUC may
goal of the activities mentioned above is to not only help solidify your
project, but also to produce a 1-2 page concept paper. A concept paper
helps clarify your ideas and is something to share with colleagues and
potential partners/consultants. Additionally, many private foundations
(as well as state and federal grant making agencies) require a concept
paper to be submitted for review prior to the submission of a full
A logical organization for a concept paper is as follows:
||Define the problem and place it in context.
|Need and Significance
||Why is this problem important? Make sure to cite authoritative sources.
||Describe how the project will be implemented. Identify the specific, measurable steps necessary.
||Estimate the necessary budgetary requirements for your proposed project.
After these steps have been completed,
contact ORSP to schedule an appointment. ORSP staff can assist in
developing the narrative, drafting a budget, or answering any other
questions you may have.