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MSU Home :: Proposal Review and Submission

5. Proposal Review and Submission


Once a proposal is completed, it must go through an internal approval process prior to submission to the external funding agency. This is to ensure that all of the sponsor’s requirements have been met, and that the proposal complies with all applicable regulations – both internal and external. Additionally, depending on the nature of your proposal, other approval processes may be necessary. This section highlights what has to happen for proposals to be submitted at Morehead State University, who has responsibility for various approvals, and what is being approved when reviews of proposals and signatures are provided.

Internal routing of proposals

In order to ensure adequate time for review, notification of corrections that need to be made and institutional approvals, all proposals must be submitted to ORSP in final form at least five business days prior to the designated deadline. This deadline applies to all proposals, but it is particularly important for those proposals that are being submitted through the mail, due to the additional time needed to ensure the proposal meets the agency’s deadline.

Routing Process

Once proposals have been submitted to ORSP in their final form, ORSP staff will generate standard forms that must be signed by the PI/Project Director and their supervisors. The two standard forms are:

  • Internal Review and Approval for External Proposal
    • This form summarizes the proposal, lists all collaborators and budget information. The form is to be signed by the PI, all Co-PIs and their respective chair, dean or unit administrator as indicated on the form.
  • Investigator Financial Disclosure Form
    • Morehead State requires investigators on proposal to all external agencies to disclose prior to submittal of the proposal, any significant financial interest (including those of spouse and dependent children) which would reasonably appear to affect the project.

Once these forms have been signed by all parties and returned to ORSP, they are officially filed along with a copy of the proposal, budget, and any other pertinent documents relating to the project. 

Special Approvals

In addition to the approvals described above, investigators must obtain other special approvals for their research. Some of these requirements apply to all research projects. Others apply only to particular types of research. These approvals are summarized below, with links to Web sites where more detailed information can be obtained.

Human Subjects

The term “human subjects” includes not only individuals who participate in research studies, but also other living persons from or about whom information is collected and whom the investigator can identify individually. Most research involving the use of human subjects requires advance review and approval by Morehead State University’s Institutional Review Board for the Protection of Human Subjects (IRB).

Whenever a researcher affiliated with the University engages in a project that involves human subjects, MSU must guarantee that the researcher will comply with federal policies safeguarding human subjects of research.  This is true whether the research is supported by federal funds or not, or whether the research is conducted at MSU or not.

If a sponsored project requires the use of human subjects, or tissue or other human material that may be identifiable, the PI must confer with the Research Integrity and Compliance Director to determine whether review and approval are required. Most agencies now allow proposals to be submitted with IRB review “pending,” but some will not make a funding decision until IRB approval is granted, and neither the sponsor nor the University will allow research involving human subjects to proceed without IRB approval or certification of exemption.

For additional information about the IRB approval process, or visit the IRB Web site here.

Use of Animals in Research

Whenever a researcher affiliated with Morehead State University engages in a project that involves animal subjects, MSU must guarantee that the researcher will comply with federal policies or guidelines, which affect the use of animals in research, teaching, and testing.  This is true whether the research is supported by federal funds or not.

If a project requires the use of vertebrate animals, approval must be obtained from the Institutional Animal Care and Use Committee (IACUC). Most funding agencies will accept evidence that IACUC review is pending. However, research that involves animals may not proceed (and animals may not be ordered from a supplier) until the IACUC has approved the protocol.

For additional information about the IACUC approval process, or visit the IACUC Web site here.

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