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Office of Disability Services

204E ADUC
Morehead, KY 40351
Phone: 606-783-5188
Fax: 606-783-9190
E-mail: e.day@moreheadstate.edu 

MSU Home :: Disability Documentation Guidelines

Disability Documentation Guidelines

It is the role of the DS office to coordinate the delivery of accommodations that are both reasonable and appropriate to eligible students with disabilities. For that reason we apply certain standards to the documentation that we accept. Please provide the following guidelines to the individual or agency that will prepare your documentation:

  • Documentation must be from a professional qualified to evaluate a particular type of disability (e.g., physician, psychologist, licensed mental health counselor, psychiatrist, audiologist, within their area of expertise).
  • Documentations should clearly state the current, specific medical or psychological diagnosis that underlies the disability. General descriptions such as "depressed" or "anxious" are not acceptable. Use of terms such as “implies” or “suggests” in front of a diagnosis also are not definitive enough for purposes of documenting a disability.
  • The report must be typed on office letterhead stationery and the evaluator’s name, title, date, and signature must be present. A medical diagnosis written on a note or prescription pad, even though signed, is not adequate.
  • Test results or a thorough explanation of how the diagnosis was reached, and a clear determination that it substantially impacts academic performance or other major life activity, must be stated.
  • Documentation must be current. We do not impose a fixed expiration date for all documentation, because there are differences in changeability depending on the nature of the underlying disability and the student's age at evaluation (see note about Learning Disabilities below). 
  • A diagnosis supported by testing for a Specific Learning Disability should include a cognitive and achievement assessment that is based on adult measures (typically after the age of sixteen adult norms will have been used). The resulting report should include all subtests and standardized scores from the comprehensive assessment battery.
  • If you are expecting to rely on a high school IEP, 504, or Transition Plan to continue to qualify you for accommodations, you need to know that there are important limitations and differences at the college level. Please familiarize yourself with the section on this website titled "Transition from High School to MSU" or contact the DS office at the earliest opportunity.
  • If you are transferring to MSU from another college, you may ask that disability services office to document the accommodations that proved effective for you there, although decisions by one institution are not binding on another.
  • Documentation qualifying you for services at MSU may or may not be acceptable for securing accommodations on standardized tests (e.g., ACT, SAT, PRAXIS, GRE, LSAT). You are advised to inquire about the standards directly with those agencies well in advance of need.

If the documentation you have does not meet MSU’s standards regarding provider’s credentials, date of evaluation, or diagnostic detail, you will be required to obtain a new evaluation before receiving services. While the University is not obligated to provide or pay for the evaluation, the DS office can usually make an affordable local referral. We want you to have the smoothest start possible to your enrollment at the University, so if you have any doubts, we recommend submitting your documentation (via mail, e-mail, fax, or hand-delivery) as early as possible for our review.

Seven years after your last use of accommodations at the University when they are no longer needed, your confidential records will be carefully destroyed (shredded) by DS staff. 

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