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MSU Home :: Student Activities, Inclusion and Leadership (SAIL) :: Starting a New Organization

Starting a New Organization

Morehead State strongly supports the innovation of our students in creating organizations to meet shared interests. The process for creating a new student organization is outlined below. For additional support, contact Student Activities at 606-783-2071.

Only matriculated MSU students can solicit on campus to start a student organization. No non-students or MSU faculty or staff are permitted to initiate the student organization registration process.

A “new" club is defined as any group not registered last year or not registered within the first four weeks of the semester. All clubs must have an advisor who is a faculty or staff person.

A complete packet including the following materials must be turned in to 204 ADUC:

The organization must also:
  • Establish a campus mailing address (this can be a UPO or a faculty member’s office)- To get a UPO, visit the campus post office, first floor, ADUC.
  • Have at least one officer attend the next scheduled Getting Organized Meeting

Membership Requirements

 
New student organizations must have at least 10 full-time (12 credits or more) students in good standing are required to start a student organization. NPHC groups must have five to start a new club.

Student Organizations must have membership limited to matriculated (enrolled) students in good standing with the University. Non-students (faculty and staff of the University and students’ immediate families) may be in the organization but may not vote or hold office. The group must practice non-discrimination in membership selection (as listed above), except where the stated legal purposes of the organization require limitations as to sex or religion and are exempt by law. In their constitution they, must state they will abide by the regulations of the University. A current copy of their constitution and bylaws must be on file with Student Activities at all times. Organizations must have a minimum of five active members to remain in active status and to be eligible for annual registration. Ten are required for new organizations, except NPHC groups.

Officers must be full-time students (12 credits or more) in good standing with the University with a minimum cumulative grade point average of 2.30. Employees of the University are not eligible for officer positions in student organizations. Names and addresses of newly elected officers must be submitted to the Director of Student Activities/Greek Life within ten (10) class days of such change.

Registration with MSU does not imply University endorsement or approval of the opinions, philosophy, or objectives of the organization. A student organization which violates conditions of registration or University policy will be subject to disciplinary action. A student organization may be denied registration or have it withdrawn if the goals and purposes of the organization are found to be in conflict with local, state and/or federal statutes.

Only registered organizations are permitted to use University facilities, schedule activities, and solicit membership and funds on campus. Organizations must maintain a permanent mailing address with the campus mailing system.

All student organizations must have an advisor who is a faculty or staff member who is selected by members of the organization. Written requests for exceptions must be submitted to the Director of Student Activities/Greek Life. Members may also choose additional advisors, including advisors who are not affiliated with the University. The advisor's duties include attending meetings of the organization; ensuring compliance with procedural regulations of the University; approving expenditures of organizational funds in accordance with University procedures; and advising the organization of University regulations.

In order to be a recognized student group, an organization must maintain a good academic standing. In order to be in good academic standing with the University, the cumulative GPA for a recognized organization must be 2.30 or higher. It is essential that student organizations maintain accurate records and ensure that the Office of Student Activities has an accurate roster at all times to allow for the computation of cumulative GPAs with accuracy. The constitution of an organization must guarantee a democratic process, inclusive of the right to vote for officers from among eligible members and the philosophy of majority rule.
 

Temporary Club Status and Gaining Membership

 
Students attempting to recruit members in order to gain the minimum 10 students to start a club have access to certain limited services for the purpose of membership recruitment and constitutional development. However, to access these services they must file a request form with Student Activities.

  • Email Student Activities to schedule an appointment to get this form and talk about your plans for the organization.
  • Those wishing to create a new student organization do NOT have to register as a temporary club in advance. This option is provided as a service to students needing assistance to generate members. 
  • These “temporary clubs” are NOT registered with MSU and cannot hold events. Temp clubs can:
    • Reserve rooms and tables in ADUC, 6 times max, for the purpose of constitutional development and membership informational sessions only--no events are permitted.
    • Reserve table tents, 6 times max (the reservation is free, but there is a cost to print these)
    • Participate in any Student Activities Fair
     
 

Temporary Club status lasts for 60 days from the point of filing. At minimum, one matriculated student and one faculty/staff advisor are required to register as a temporary club.

 

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