Office of Facilities Management 180 Martindale Drive Morehead, KY 40351 Phone: 606-783-2066 Fax: 606-783-2213 firstname.lastname@example.org
Maintenance or renovation - What's the difference?
Anything that extends or changes the physical characteristics of a room or building on campus is a renovation; for example, the addition of a new outlet would be considered a "renovation". The repair of an existing electrical outlet would be considered "maintenance". "Maintenance" is funded by the Office of Facilities Management, "Renovations" are funded by the requesting department.
Please call the Work Control Center at 783-2147 for questions regarding a general maintenance project.
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For a renovation project, such as carpet, partitions, painting, etc., a Renovation/Construction Estimate Request form must be filled out, signed and sent to the Office of Facilities Management. The construction manager will then determine the scope of work and calculate a project cost estimate. This form is then sent back to the requester for his/her review and approval. If the requester wants to proceed with a project, then the estimate form and an approved interaccount request should be sent to the Office of Facilities Management for scheduling. A Renovation/Construction Estimate Request form can be obtained from the Office of Facilities Management.
Who Completes the job requested?
Depending on the scope of work, a construction/renovation project will either be performed by our skilled trades employees or contracted out. In order to comply with all laws and regulations regarding state-owned facilities, it is necessary that all construction/renovations be directed through the Office of Facilities Management.
General Rules & Regulations
Travel Request Forms
When an employee plans a trip for official university purposes, a travel request form must be prepared and approved prior to the trip. This form requires two signatures and is sent to the Office of Accounting and Budgetary Control for processing. If a vehicle is requested, this form is then forwarded to the Work Control Center for scheduling and returned to the employee for scheduling verification. The following sections describe Morehead State University's travel regulations.
State Credit Cards
If an employee must use personal funds to purchase gasoline or oil for a state or university vehicle, they must attach a copy of the receipt to their travel expense voucher for reimbursement. In addition, they must provide the Office of Facilities Management the original receipt when returning the vehicle.
Every effort should be made to use a state or university vehicle before making alternate arrangements. However, the use of a private vehicle is preferred for transportation to and from airports on overnight trips. Since all vehicle requests may not be honored, those personnel on long trips and/or instructional trips are given priority. Otherwise, scheduling is on a first-come, first-serve basis to any faculty/staff member with a completed travel request form and presentation of a valid driver's license. The cost associated with the use of the vehicle will be charged by the Office of Facilities Management to the employee's department budget.
When no university vehicle is available, an employee may use a private vehicle. If a private vehicle is used for official university business, the employee is responsible for their own liability insurance coverage. Drivers and passengers of university or state vehicles are covered by the university's liability insurance.
The allowed distance reimbursement is calculated by using the shortest and most frequently traveled route in accordance with state regulations. If an employee is entitled to additional miles, they must attach an explanation to their travel expense voucher. During bad weather, it is acceptable to take a longer, safer route and to claim full reimbursement with an attached explanation.
10 Passenger Van Guidelines
The Division of Fleet Management has issued the following guidelines:
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