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Camden-Carroll Library
150 University Blvd.
Morehead, KY 40351


MSU Home :: ILL Borrowing Policy

Interlibrary Loan Borrowing Policy


The purpose of interlibrary loan (ILL) is to expand access to information by sharing resources among libraries. Camden-Carroll Library will borrow materials needed by our users that are owned by other libraries. We will also lend materials to other libraries from our collection when requested.

The Interlibrary Loan Department is located on the third floor (West) of Camden Carroll Library. It is responsible for administering the ILL service.

ILL service is governed by copyright law (Title 17, U.S. Code); the policies and procedures of Morehead State University and Camden-Carroll Library, the Kentucky Library Network, and the Southeastern Library Network; the National Interlibrary Loan Code; and the International Lending Principles and Guidelines for Procedure.

Authorized Users

ILL services are available for Morehead State University faculty, emeritus faculty, staff, graduate students, and undergraduate students. Users not affiliated with MSU may obtain ILL services through their public libraries.

Interlibrary Loan Borrowing

Interlibrary Loan personnel will advise borrowers on using interlibrary loan versus using other libraries, and on the time and costs involved with obtaining requested materials. The Interlibrary Loan Department will also provide the relevant academic departments and library managers with reports of often-requested materials.

Cost of Service

Materials will be obtained through interlibrary loan at no charge to the borrower, with the exceptions noted below:

  • Fines and fees incurred for overdue or lost books, microfilm, etc. These fines and fees will be charged to the borrower in the same manner as if the materials were lost from our library's own collection.

  • Charges for extra services, such as fax, rush, or express mail/shipping service.

ILL services will be suspended for any borrower who abuses this privilege by repeatedly damaging or losing materials, failing to return items on time, or who does not pay incurred fines and charges.

Time Requirements

The ILL department will normally process requests from borrowers within three (3) working days of receipt of a properly completed ILL form. The department will provide email notification to all borrowers of any problems with their requests.

The time it takes to receive an item depends on the type and availability of the material. Allow at least one to two weeks for delivery. You can choose to have periodical articles mailed to you when they arrive, or you can elect to be notified by email when they are available for electronic delivery. You must pick up any books you order at the Circulation Desk.

Rush requests for periodical articles may be possible. The requestor is responsible for any extra fees or charges associated with a rush request.

Material Which May Be Requested

  • Books, monographs, or copies of articles in periodicals not owned by Camden-Carroll Library

  • Books, monographs, or copies of articles in periodicals marked "missing" or "lost" in the online catalog.

Material Which May NOT Be Requested

  • Books owned by Camden-Carroll Library which are temporarily in use (i.e., checked out), materials for class, reserve, or other group use

  • More than four (4) articles from the same journal within one calendar year IF the articles were published within the last five (5) years, unless the patron agrees to pay any copyright royalty charges. These charges vary according to the periodical title.

The lending library has the right to grant or deny any request we may make for materials in their collection.

Submitting an ILL Request

The requestor should submit the appropriate ILL form (loan request for book/microfilm and photocopy request for periodical articles). Include complete bibliographic information as well as the source for the citation. The forms are available electronically through the Interlibrary Loan Web site, and may be linked to from the Library's online databases.

Borrower's Responsibilities

  • Agree to comply with the conditions of the Copyright Law by clicking the SUBMIT button on the ILL form when appropriate. 

  • Pay any fees or charges in excess of the library maximum subsidized cost.

  • Return materials such as books or microfilm by the due date marked on the item. Copies of materials, i.e., photocopies of articles, do not need to be returned. The ILL department does not return material which was not obtained through ILL at Camden-Carroll Library.

  • Request renewals for borrowed items at least 24 hours in advance of the due date. No renewals will be issued for materials which are overdue. The borrower is responsible for checking back to confirm approval of the renewal request.


Policy Updated: July 20, 2011

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