Welcome to Records Management
As a public agency, defined by KRS 61.870, Morehead State University is required by law to establish a comprehensive records management program (KRS 171.680). Public records are defined in KRS 61.870 as documentary materials in all physical formats which are "prepared, owned, used, in the possession of or retained by a public agency."
Records Retention Schedule: State University Model
Instructions Regarding Records Retention and Destruction
If you are uncertain about the retention and disposition of a record, please contact Teresa Johnson. She can be reached at firstname.lastname@example.org or by calling 3-2829.
Transferring Permanent Records to Special Collections & Archives:
If you have been routinely sending records to Special Collections & Archives, please continue to do so. However, if you have never sent any items, or if you plan to send many items at once, please complete the Records Transmittal form before actually sending the records. Once Special Collections & Archives has received this form, someone will contact you to arrange the transfer of the items.
Before you destroy any records, please contact Special Collections & Archives and complete a Records Destruction Certificate. Click here to download a copy of the Records Destruction Certificate. Please do not sign form! Once you have completed the Records Destruction Certificate, complete the Cover Sheet, and send to Special Collections & Archives.