Skip to main content

Accounts Payable

The Office of Procurement Services is responsible for the accounts payable function of the University. The procurement of goods and services is processed through on-line requisitions which are rolled to purchase orders.  If an order was placed on a purchase order and you receive an invoice, please submit the invoice to the Office of Procurement Services. You may submit the invoice in the following ways:

Email: procurement@moreheadstate.edu

Fax: 606-783-2798

University Mail: Office of Procurement Services

                        200 American Legion Way

Review all invoices received to ensure they are correct before performing the receiving function (PORC) in Colleague. You can find instructions on how to perform the receiving function using the link below or in the A - Z index under Colleague Instructions.  

Receiving Function (PORC)

Written permission is required to change any information on a purchase order that increases the cost of an item. You may email procurement@moreheadstate.edu if the cost of an item needs to be increased.

As soon as the receiving function is completed and invoices are received, payment will be processed. payments are issued twice weekly for vendor convenience. 

 

Requisitions

A requisition should be completed for all orders that cannot be purchased using a purchasing card or that do not meet the criteria for bid proposal. This includes, but is not limited to, all purchases from all external vendors, books, admission tickets and fees and repairs by external vendors.
*Exception - books for the University Store or Library

 

Check Request

The following items can be paid through submitting a payment request:
  • Books for the University Store and library.
  • Membership/dues.
  • Utilities.
  • Postage/express mail.
  • Honoraria.
  • Candidates/recruiting expenses.
  • Advertising or reimbursements.
Payment requests need to be submitted to the Office Accounting and Financial Services.
 
For more information or if you have question you may contact the Office of Procurement Services at 606-783-2018. 

The Office of Procurement Services abide by the following terms and conditions: