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Prizes & Awards

The purchase of items to be given away as prizes or awards from unrestricted funds may be allowed under certain circumstances with the approval of the appropriate Dean or Vice President.  Restricted funds may be used for the purchase of prizes or awards only if it is provided for in the grant and approved by the Project Director.  The purchase of such items must be clearly designated as being a prize or award for give away on the online requisition or in the purchasing card documentation and must be purchased using the Prize/Awards Promo. Expense object code (-5171858) within the University’s Chart of Accounts.

For each prize or award that is presented, a Prize and Award form must be completed. If the recipient is not a MSU Employee a W-9 form must be completed by the recipient and attached. 

Please contact the Office of Procurement Services at 606-783-2018 with any questions.​