Skip to main content

Purchasing Card

Purchasing cards are an efficient and cost effective way to purchase and pay for small dollar value transactions, particularly telephone orders with vendors that will not accept a purchase order.  Purchasing cards may be used with any vendors who accept VISA, as long as it is an approved expense. For Information regarding Purchase Cards for tangible property you may contact Paige McDaniel at 606-783-2007 or


Using the Card 

The Purchasing Card Service provides transactions for goods costing less than $1000. No single purchase is to exceed $1000, including shipping and handling. However, if higher limits are justified for certain cards, exceptions can be requested in writing through the Office of Procurement Services. If the increase is requested after receiving the card, the cardholder supervisor should email to request the increase and include the cardholder name and last four digits of the purchasing card. 

Policies and Procedures

If you have any questions please contact Paige McDaniel at  

Purchasing Card FAQ
Purchasing Card Manual 2015
Purchasing Card Application
Wal-Mart Tax Exemption Form
Missing Receipt Form
Visit to reconcile your monthly statement.


Purchasing Card User Guide Documents 

Adding Receipt Images
​Approving Allocations
Chip & Pin
Creating a Memorable Word
Creating Expense Reports
Mobile Upload to Image Library
User Guide for Coding
User Guide for Expense Reports 


Charge Disputes 

If you believe there is an unauthorized charge on your statement please complete and follow the instructions on the following form. 


Travel Purchase Cards 

For information or questions regarding the Travel Purchase Cards you may click "Travel Services" on the left hand side of the Procurement Home Page or  contact Amanda Jewell at 606-783-2737.       

Procurement Services

200 American Legion Way                                                                                                                                

Morehead, KY 40351